Proof of Travel

Documentation required to verify your upcoming travel plans.

For expedited passport processing, you must provide confirmed proof of travel within 14 days of your application date. If you require a foreign visa, the travel window extends to 30 days. Accepted forms of proof include a plane ticket confirmation, a business travel letter, or an employment verification letter.

Plane Ticket or Flight Confirmation

You may submit a copy of your flight itinerary, printed plane ticket, e-ticket confirmation, or any official booking confirmation from an airline or travel agency as proof of travel. The document should clearly show your name, destination, and departure date.

Driving Plans (Mexico or Canada)

If you plan to travel by car to Mexico or Canada, you must write a signed statement addressed to the U.S. Department of State Philadelphia Passport Office. The statement should include your full legal name, destination country, planned date of travel, border crossing, means of transportation, and reason for the trip. You can use the format below:

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U.S. DEPARTMENT OF STATE To Whom It May Concern, I (YOUR NAME) will be traveling to (COUNTRY YOU ARE VISITING) on (DATE OF TRAVEL). I will be crossing the (BORDER) by (MEANS OF TRAVEL). The reason for this trip is (REASON FOR TRAVEL). I'd like to request to expedite my passport application in time for this trip. If you have any questions, please call me at (PHONE NUMBER). NAME, DATE AND SIGN

Business Letter

A business travel letter should be printed on official company letterhead and include the applicant's full name, destination country, business purpose, and specific travel dates. The letter must be signed by an authorized representative of the company.

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[COMPANY LETTERHEAD] Attention to: US Department of State Passport Services (DATE) To Whom It May Concern, We are currently making arrangements for (APPLICANT'S NAME) to travel to (NAME OF FOREIGN COUNTRY) in order to (STATE THE NATURE OF THE BUSINESS TO BE CONDUCTED). The tentative dates for this trip are (ENTER A DATE WITHIN THE NEXT 2 WEEKS). As it is our company policy we cannot make any travel plans until we have his/her passport number. We would greatly appreciate your help in getting (APPLICANT'S NAME) passport expedited. If you have any questions please do not hesitate to contact us at (ENTER A CONTACT NUMBER). Sincerely, (AUTHORIZED SIGNER) (TITLE) (PHONE NUMBER)

Employment Letter

An employment verification letter should be printed on official company letterhead and include the employee's full name, the date the passport is required by, and a company contact name and phone number for verification purposes. This letter serves as confirmation that the travel is required for employment.

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[COMPANY LETTERHEAD] Attention to: US Department of State Passport Services (DATE) To Whom It May Concern, (FULL NAME) is required to have a valid US Passport by (DATE) in order to start or maintain employment with our company. Thank you for expediting this application and do not hesitate to call or e-mail me should you have any questions. Sincerely, (AUTHORIZED SIGNER) (TITLE) (PHONE NUMBER)